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System Integration: A Detailed Guide

system integration

It is a frequent practice to use various IT components for an organization. But as the businesses expand it is hard to keep track of everything because the tools are disjointed and cannot share data or work together. So, here is a question, have you ever found yourself working on a project in which you need to switch multiple applications or software? You need to transfer data or rewrite it sometimes to make sure that it is available across all platforms. Even though some people have the time and energy for these tedious tasks, it still is tiresome and requires effort. These mundane tasks hold importance for the success of your organization and hence need to be done.  

Well, what if there is a way to connect the software and applications you use that could successfully bring them together? That would mean that all the resources you use and the information you require are present at a centralized location that is easily accessible. Moreover, no repetitive manual entry is needed. Isn’t it great?  

The solution to all these problems is ‘system integration.’ 

System Integration 

System integration is defined as the process of conjoining all software and hardware into a single cohesive infrastructure. It helps align all the physical and virtual aspects so that the system could work together with effectiveness and efficiency. 

Benefits of Integrating your Systems 

Businesses implement system integration to make sure that all systems work in harmony and enhance the quality of everyday operations. Some of the benefits are enlisted below: 

  • Increased Productivity: As the control of the daily processes is more centralized, it adds efficiency to      the entire workflow. The employees get hold of the data more easily and get more work done in less            time thus increasing their overall productivity. 
  • Enhanced Data Accuracy: The data updates are more frequent and trustworthy, making the data              available for all departments so that they are on the same page. 
  • Swift Decision-making: As the data is not scattered anymore the decision-making process is faster. 

Ways to Connect Systems 

Connectivity between different systems can be achieved in several ways. The most common “connectors” are briefly discussed below: 

  1. 1.   API (Application programming Interface) 
  • APIs are interfaces that software uses to receive information. API integration is the most common and straightforward way to connect two systems. It is the process of creating a connection between two APIs that share data and communicate without any interruption. It enables businesses to automate their systems, improve the seamless flow of data, and speed up their processes. 
  1. 2.   Middleware 
  • It is a layer of software that connects distributed systems, applications, services, and devices together. Middleware is used as a method of communication and data exchange between programs that would not otherwise be possible. It is used by developers to build applications in a more effective way. 
  1. 3.   Webhooks  
  • Real-time messages that are transmitted by one system to another when a specific event occurs are referred to as HTTP callbacks or Webhooks. A webhook notifies you whenever someone checks in, enabling you to implement any processes you had in your application once this event is triggered. The application where the event first happened then sends the data over the web to the application that will receive and process it. 

Types of System Integration 

There are several types of system integration chosen according to the organization and its requirements.  

Following are some major types of system integration: 

  • Enterprise Application Integration (EAI) 

Enterprise Application Integration is a new service-oriented architecture approach for system integration that can be considered as a business unit for both internal and external users of various systems. EAI streamlines the overall architecture in contrast to point-to-point system integrations by allowing communication between numerous applications that use various technological protocols. It also ensures a prominent level of security, gives you the ability to develop authorized data models, and widen monitoring possibilities. 

  • Legacy System Integration 

Many organizations use outdated systems to perform some of their core functions which means that they can neither be replaced nor be removed. These systems hold immense importance because most of the company’s data is stored in them and are used in their daily operations. System integration software enables to create a connection between these legacy systems and modernized technology solutions. The goal is to connect modern tools into existing outdated systems. 

  • Third-Party Integration 

Custom software integrations are costly and time consuming if built from scratch. Third-party integrations help organizations get the latest software integrated within their systems. Compared to creating customized software it is an easy and hassle-free process. 

  • Business-to-Business Integration 

Business-to-business, or B2B, integration automates the exchange of documents and transactions between businesses. It results in more effective trading and interaction with partners, clients, and suppliers. 

Steps to implement system integration 

Following are the steps followed to implement system integration: 

  1. 1.  Determine the Requirements: Making a list of your requirements and communicating them to the system integrator is the first step in system integration. You must make sure that everyone involved understands how to utilize these integrated systems to the best of their capabilities. 
  1. 2.  Feasibility Analysis: Once you know your requirements for your future software, you must carry out a complete and thorough analysis to confirm whether or not it is operationally feasible. 
  1. 3.  Architect design: After that, a strategy is developed by the system integrator to bring together (integrate) all the components into a single, unified, and cohesive system that works. 
  1. 4.  Creating a management plan: The management team collaborates with the other teams to create a timeline i.e., a detailed system integration plan for integrating the chosen software. This happens after the architecture has been designed further to calculate potential risks and consider any alternative options available. 
  1. 5.  System Integration Design: It is the most challenging and the longest part of system integration. The actual system integration is performed based on the architectural design, ensuring that no data is lost during the process. 
  1. 6.  Implementation: The systems are verified for bugs and viruses once the integration is complete. Operational testing is repeated to ensure that the integrated system is completely bug-free. 
  1. 7.  Maintenance: Routine maintenance of the system is crucial. It is therefore important to ensure that the new system works smoothly. In case of errors, the problem is immediately reported to the IT team. 

We understand that technology integrations can be tricky sometimes. It is a technical task to figure out what system is required and what will result in maximum output and productivity. Because all the businesses are different in nature, there is no specific system integration guide to choose one from it. Consulting and system integration services providers are the key to finding the optimal system for you. As expert system integrators in UAE, Databeys, helps you figure out what is best for your business and develop a system exclusively for you. Our top-tier team will help you achieve what you aspire for your business and lead you to success. 

Start from scratch, or grow your team?

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